Organise outlook folders9/24/2023 Drag or right-click and use the Move up and Move down commands. The folders in the Favorites list in the Mail module, and in the Calendar, Contacts, Tasks, and Notes modules can be arranged in any order. In Outlook 2010 the Inbox, Drafts, Sent Items, and Deleted Items folders are listed first with the remaining default folders and the user-created folders following in alphabetical order. Organize your tasks with Microsoft To Do. Create folders in Outlook to manage your tasks. Click Using Colors Tab and verify the remaining settings (To or From, Name and Color) click Apply Color. Keep reading to explore all seven tips, or jump ahead to a specific one. Note: if there are no subfolders within a folder, the command is grayed. Open Outlook and click on an email from your Manager (or someone else important). To sort subfolder of another folder (such as your Inbox), right click on the folder and choose Sort Subfolders A-Z. Right-click on your email address and select Create new folder. This sorts the folders in alphabetical order it is not a toggle that flips between your previous unsorted order and alphabetical. When the folders are in random order and you want to sort them in alphabetical order and retain the ability to move the folder, right click on the mailbox name and choose Sort Subfolders A-Z. When it's off, the sort order returns to the previous order. When this button is highlighted, the folders will sort in alphabetical order. To reset the Mailbox folder list to alphabetical order (with Inbox, Drafts, Sent and Deleted items grouped at the top), click the Show All Folders A to Z button on the Folder tab. Now you can just drag and drop folders, so you can place your highest-priority and most-often used folders at the top of the list. Go to the Folder tab and click on Show All folders A-Z to turn this off. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder. Rearrange your folders in Outlook In the past, Outlook limited folder organization to alphabetical order, but that’s no longer the case. File-> Account Settings-> Account Settings Double click on your Exchange Account. If Move Up and Move Down are missing from the menu, you have the folders locked in alphabetical order. Disable Cached Exchange Mode for Shared Folders. How do Outlook folders work Folders work a lot like the folders on your computer they allow you to organize and group files in specific locations, so you’ll know where to find them. Select a folder and drag to a new position or right-click and use the Move Up and Move Down commands. Folders are a way to organize how you store your emails, while categories are a way to organize emails visually in your inbox using color codes. This guide explains how to create folders and transfer messages. This is a change in behavior from older versions. Manage your mailbox by using folders to store and organise your content. ![]() Outlook 2013 and upīeginning with Outlook 2013, you can arrange your folders in the folder list in any order you want. Creating rules to sort incoming mail helps you stay organized by automatically filing emails into the appropriate folders. Create Rules to Automatically Sort Incoming Mail. To fix it, use the Regional Settings applet in Control Panel to change the language on your computer, then restart your system. Organizing your Outlook folders with archiving is a great way to stay organized and make sure that only the most important messages are visible in your inbox.4. When you’re done tending to the flagged email, click on the flag again and it’ll turn into a check to mark the message as completed.īesides flagging an email for yourself as a reminder, you can also set a flag for your recipient if you need a swift reply or want to mark your message as important.If the last folder you used moves to the top of the Folder List, it means that the language setting on your computer is probably different from that on the Exchange Server. You can right-click on a flag to change the date if you want to set the reminder for tomorrow or next week. Each message should have a greyed-out flag that will turn red when clicked on. ![]() ![]() The easiest way to flag an email is in your inbox itself. Not only will the email get flagged in your inbox, setting you a visual reminder, but it will show up in other places as well.įlagged emails also appear in your Outlook To-Do Bar, your Tasks, and in the Daily Task List in the calendar. That’s where flags come in.įlagging an email sets it as a reminder for something that needs immediate attention or a message that you might need to follow up on. Folders, categories, and automated rules are all great tools to help you manage and organize your inbox, but sometimes you just need an extra reminder for a really important email.
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